Ageing Reports (Customers & Suppliers)

Ageing reports are crucial tools for managing your cash flow by tracking outstanding invoices (receivables) and bills (payables) based on the length of time they have been outstanding. LeapCount provides both Customer Ageing and Supplier Ageing reports with intuitive interfaces and powerful filtering.

Customer Ageing Report (Accounts Receivable Ageing)

The Customer Ageing report, also known as an Accounts Receivable Ageing report, categorizes unpaid customer invoices by the length of time they have been outstanding. This helps you identify overdue payments and manage your collection efforts.

Purpose of the Customer Ageing Report

Monitor Receivables: Keep track of how much money customers owe you and for how long.
Identify Overdue Invoices: Quickly see which invoices are past their due date.
Prioritize Collections: Focus collection efforts on the oldest or largest outstanding amounts.
Assess Credit Risk: Identify customers who are frequently late payers, which can inform credit decisions.
Forecast Cash Inflows: Estimate when you are likely to receive cash from customers.
Evaluate Allowance for Doubtful Accounts: Help determine potential bad debts.

Key Features in LeapCount (Customer Ageing)

Beautiful Report UI/UX: Presented in a clear, actionable format, often with columns like "Current," "1-30 Days Past Due," "31-60 Days Past Due," "61-90 Days Past Due," and "90+ Days Past Due."
Customer Filtering: Drill down to see the ageing details for a specific customer or a group of customers.
As-Of Date: Run the report for a specific date to see the ageing status at that point.
Invoice Details: Easily view the specific invoices contributing to each ageing bracket for a customer.

Supplier Ageing Report (Accounts Payable Ageing)

The Supplier Ageing report, also known as an Accounts Payable Ageing report, categorizes unpaid bills from suppliers by the length of time they have been outstanding. This helps you manage your payments to suppliers effectively.

Purpose of the Supplier Ageing Report

Monitor Payables: Keep track of how much money you owe to suppliers and when payments are due.
Manage Cash Outflows: Plan your payments to optimize cash flow and take advantage of any early payment discounts.
Prioritize Payments: Decide which bills to pay first based on due dates or supplier relationships.
Avoid Late Payment Penalties: Ensure timely payments to maintain good supplier relationships and avoid fees.
Negotiate Terms: Use insights from the report to potentially negotiate better payment terms with suppliers.

Key Features in LeapCount (Supplier Ageing)

Beautiful Report UI/UX: Clearly displays outstanding bills in ageing brackets similar to the customer report (e.g., "Current," "1-30 Days Due," "31-60 Days Due," etc.).
Supplier Filtering: Focus on the ageing details for a specific supplier or a group of suppliers.
As-Of Date: Generate the report for a specific date to assess your payables situation.
Bill Details: View the specific bills contributing to each ageing category for a supplier.

When to Use Ageing Reports

Regularly (e.g., weekly or monthly): To stay on top of receivables and payables.
During cash flow planning and forecasting.
When assessing the financial health of customer relationships.
When managing supplier payments and relationships.

Effectively using Customer and Supplier Ageing reports in LeapCount is key to maintaining healthy cash flow, strong customer relationships, and good standing with your suppliers.